Review: Get It Done App – cross platform standalone GTD (part 2) (finally!)

So part two took a little bit time to get to. Something things have changed since April when I wrote up part 1, new job, new computer and I’ve been really busy. But now I can spend a little bit more time on my blog.

In part one, I showed how to set up tasks what this app can really do is allow you to sort and understand your tasks. That’s really the key to getting things done, it’s the visibility that’s crucial.

The starting view is pretty good …
Today view

you can see a sample here; this is some work that I’m doing for a Christmas show that I’m submitting some work into. You can see that there is the tasks themselves the due date you’d see some things I have a project associate to them[xmas craft show], tags[xmas sale, seneca]. Clicking on seneca at the top in the grey bar would only show items that are tagged seneca. It’s a good feature.

You can also see there’s a section labeled smart groups, this allows you to group tasks and areas together and create a custom view. In old job I used to use this when I wanted have things that were for month-end and need to be reviewed with a single person. It’s pretty handy.

clipping 2

I think this gives you a flavor of what get it done app can do. I’m not going to recreate their website.

So why would you use it? It’s cross-platform which is really handy you don’t need an Internet connection for it to work once it syncs the data is stored on your smartphone. I found that synchronizing has been excellent with the app. I’ve made changes on the web, on my smartphone and on my work device (three instances) and the service manages to deal with it quite nicely. It was also the only app that I’ve ever seen like this that worked on the BlackBerry playbook. It works on my Surface RT tablet too, and that’s very handy for me, so the developer deserves a round of applause for such cross-platform coding.

You can link in Evernote as well, and a lot of people do use Evernote. Practically I haven’t found this the most useful feature but it is there and if you are an Evernote guru I’m sure it would be handy.

For work I prefer using my Outlook method but if I wasn’t in a Microsoft Office workplace, I would go back to using get it done. It is the tool I used when I was stuck on Lotus Notes.

For personal use I think you be excellent if you were disciplined enough to use it. I sometimes use it, but then I fall back on pen and paper for my personal life more often than not. That’s not a knock on the application that’s just mean not meeting nearly as robust a tool for home as I would for work.

The only downside is on a computer it’s web only, that makes it a little sluggish when you want to add large numbers of tasks. The plus side is that by being web based you have access to it anywhere plus it has robust syncing capabilities.

Overall I’ve been very happy with the application and I would recommend it to people. I give it 4/5 stars.

Disclaimer – I have no relationship with the developer of this app and I paid full price for the app.

link – The Essential Android Security Features You Should Enable Right Now

no mid-week macro today, I’m still typing with only one hand. But here’s a quick linked article on Android security. Our entires lives are on these devices, security matters on them.

Review: Get It Done App – cross platform standalone GTD (part 1)

Not everyone uses Outlook and even then you might not want to have all your ‘life’ integrated into a corporate application. If you quit or get laid off do you want to leave personal data behind?

An app that I’m a fan of is Get It Done App. It’s available for multiple platforms:

• iOS
• Android
• Windows 8 via the Windows Store (it will work on Win RT devices like the Surface)
• Blackberry
• Blackberry Playbook!!! (this is how I found it btw)
• Web based so you can use a PC/Mac

While the apps are free you do need to pay for a web synchronization subscription.

The app is based around a tagging approach, you can add multiple tags like names, places etc. There are also dedicated fields for project categories

Here’s the initial screen. I haven’t used this app for a while so my inbox is empty. It’s a nice clean layout and is consistent across all OS’s. (all the screen shots are off of my Surface RT and the Win 8 app)

get it done 1

Then when you add a task you’re shown the following options.

get it done 2

You have a place to name the task, add a fairly detailed description and context, a due date, tags and some additional qualifiers. The first three fields are pretty self-explanatory so I won’t explain them. The ‘Focus’ consists of Inbox, Today, Next, Scheduled, and Someday. (you can see them listed to the left in the above screenshots.

The GTD process is well replicated in this setup. Your items will start off in ‘Inbox’, especially if you use the feature that allows you to email tasks into the app. As you schedule items and add details to the individual tasks they will end up in either Today or Next. For items you plan on doing later there’s the Someday section.

The one area that’s different from most GTD implementations is the Area context. This is a really great feature as it allows you to segment your task list. I used it to differentiate work items from classes from home tasks. Although I could have used tags and different views to achieve the same thing this is pretty slick and convenient.

The last two areas are for tags and projects. You can have multiple tags – this is where I’d put someone’s name in. It’s also where I’d tag an item if it was a journal entry or and audit item.

Projects are like tags except that they are assigned to one Area and each task can only be part of one project. That might be limiting to some people but I’ve haven’t had it as a problem.

So far so good – the app is cross platform and you can set up tasks. Where the real capability of the app comes in is in it’s displaying of the tasks – using the Projects and Smart Groups view. I’ll go over that later on in the week.

Disclaimer – I have no relationship with the developer of this app and I paid full price for the app.